Board Orientation Manual 2025

Current Issues

Budget •

Have not had a lift to base since 2010 • Had two year- end ‘payouts’ ($1.5 million in 2023; $2 million in 2024) • Enough to cover anticipated deficits but not a sustainable way to operate • HS Operating Grant no longer sufficient • Continue to lobby government to request a lift to base to remain sustainable • Significant issue at this time

Retained Earnings •

Crowns are not permitted to carry a surplus at Year End • All surplus gets reflected in Retained Earnings and requires Treasury Board approval to access • Justification required, long approval process

Software Redevelopment Project •

Shared project with BC Seniors Games Society • $300,000 in ‘internal restricted’ to cover costs • Seniors implementation for 2025 Games – a few glitches but still successful • BCGS implementation for 2026 Games – challenges expected

Size & Scope Project •

Games, specifically Summer Games are getting too large. • Issues we are experiencing: o Too much asked of volunteers (i.e.: Food Services need to prepare and serve over 40,000 meals during Games) o Number of schools and sport venues required – only possible for large communities to bid o Limited number of communities can bid on these Games o Costs of staging a Summer Games is beyond the budget allocated • Ongoing consultation with PSO’s but there will be some disgruntled partners • Timeline set for change to occur for 2028 Games

Safe Sport •

Culture of the Games / Code of Conduct • Provincial / National initiative in place that doesn’t align with our Games • Implemented our own process • Incident Reporting at Games (11 at recent Games)

Bids •

Will be entering into a Bid phase in 2026 for the 2030 and 2032 Games • May be challenging securing bids if we are not able to provide additional Operating Grant funding