Board Orientation Manual 2024

Amounts The BC Games Society provides specific Professional Development funds for some positions that will be included in their employment contracts. For all other positions, approval will be on a case by case basis. These amounts will be reviewed annually. Funding will be available to all full-time staff members who have completed their probationary period. Funding is based on the fiscal year (i.e.: April 1 to March 31). Annual allotment cannot be carried over, except in extraordinary circumstances which will be discussed between the staff member and the President and CEO. Expenses covered by the Professional Development funding include: • Registration Fees; and • Course/Conference materials (i.e.: textbooks; learning materials; etc.) It is anticipated that staff members will make economical decisions for travel and accommodation, which will be covered elsewhere in the budget. If a staff member leaves the BC Games Society within six (6) months of the Professional Development opportunity, they will be required to reimburse the Society 50% of the professional development funding and related expenses. Secondment The BC Games Society is committed to the opportunities for staff development and for increasing levels of knowledge and experience the BC Games Society will benefit from. If staff have an opportunity for secondment to a Games-related organization (i.e. Pan Am, Canada Games, Olympics, etc.) sincere effort would be made to accommodate that opportunity. • A contractual agreement will be negotiated based on the BC Games Society not having to fund additional costs as a result of seconding staff to another organization. • Decision to grant the secondment leave will be based on a number of organizational health factors including such things as the total amount of transition being experienced in the organization, capacity to backfill the position with Games expertise, length of time of the secondment in relation to the cycle of Games, etc. Travel and Expenses The BC Games Society will reimburse out-of-pocket, travel, accommodation, and related expenses that are legitimate, reasonable and appropriate for the business activity undertaken. Individuals are expected to select the most reasonable and economical mode of travel. Refer to the Travel Reimbursement Policy for additional details.

Updated June 2023

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