Board Orientation Manual 2024

Folder

Files

Current Board Meeting (will be renamed for the current Board Meeting) BC Games Society

• PDF of the Board Meeting Package for the current Board Meeting o Before the next Board Meeting this folder is moved to the Board Meeting Package Archive folder

• Organizational Chart • Constitution and Bylaws • Service Plan (most recent)

Board Governance Session • Materials from the last Board Governance Session Board Meeting Book Archives • Folder for each Meeting with the PDF of the Board Meeting Book Board Meeting Minutes • A folder for each year and one for the AGM • Minutes from past Board Meetings and Annual General Meetings Board Orientation Binder • PDF of the Board Orientation Binder Committees • Folder for each Committee with folder for each • Minutes from past Committee Meetings Contacts • Board contacts including Committee membership • Staff contacts including areas of responsibility

Expense Form Host Societies

• Board Expense form and completion instructions • Host Society Overview • Host Society Organizational Chart • Past and Future Games Host Societies • Role of the Key Volunteers • Some key policies and resource documents o Finance Administration Manual o Travel Reimbursement Policy o BC Games Society Overview o Harassment Policy

Policies and Resource Documents

o Standards of Business Conduct o BC Games Code of Conduct o Core Sport Policy o Crisis Communications Plan o Guidelines for Conduct of Government Appointees to Boards o Personnel Policy and Procedures Manual

Terms of Reference

• Terms of Reference for each Committee

Using the BC Games Cloud via an Internet Browser When you log into the BC Games Cloud you will see the files that you have access to. • Board Resource Site • Documents (which is your personal folder that only you will be able to see) • Photos (which is your personal photos folder that only you will be able to see)

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