Board Orientation Manual 2024

Office Staff Operations Manager

The Operations Manager reports to the Director of Administration and the President and Vice President and maintains a close link with BC Games staff. The Operations Manager stays apprised of planning and logistics in all Directorates so that they can facilitate the connections between Directorates, especially in the few months leading up to the Games. The Operations Manager plays a key role in keeping all Directorates informed of planning and details that impact all areas, disseminating information, and ensuring planning is moving forward. The responsibilities of the Operations Manager include setting up and managing a fully functional local Games Office, supervising and leading other local Games staff, and providing support and assistance to Directors and Chairs. This includes spreadsheet development and management, coordinating bookings of municipal and school district facilities and access to municipality and school district equipment/supplies, developing detailed logistical maps for all venues, overseeing the creation of information binders and general Games information for position-specific manuals/training materials, and supporting the pre-Games and Games-time operation of the Games office as an information centre and operational hub. Operations Assistant The Operations Assistant reports to the Operations Manager and assists with the smooth and efficient running of the Games Office. Duties include taking minutes at Board Meetings and ensuring that the Games office operates effectively and that office systems are maintained. Games Assistants Games Assistants are typically hired through federal and provincial government work grants. These staff members are generally assigned to work with three to four Directorates. They attend Directorate and Committee meetings, assist with the development and management of materials and spreadsheets, creating forms, collecting and compiling requests, disseminating information, and other duties related to Games preparations.

Roles of the Key Volunteers