Board Orientation Manual 2024

Funding and Budgeting Each BC Winter and BC Summer Games is funded by both provincial and municipal governments, as well as by the private sector. Private sector funding is provided on an ongoing basis from the BC Games Provincial Partners and Friends of the Games that are recruited. Public funding is provided through the Ministry of Tourism, Arts, Culture and Sport and through the support of the hosting municipal government. The budget for each BC Games is determined by the BC Games Society President and CEO, in consultation with the host society President, Vice President, Director of Administration, and Budget Control Chair. The development of the budget will be determined by a budgeting process that takes into account the following: 1. The Games budget is a cash budget only. The cash amount will be comprised of: a. A grant from the BC Games Society based on resources available and the anticipated number of participants b. A grant from the hosting municipality, as stipulated in the Council resolutions submitted with the bid for the Games. c. Cash contributions raised from local businesses through the Friends of the Games Directorate. The amount of additional cash needed to successfully stage the Games is modest and will be dependent on Games-specific variables. Specific in-kind contributions that directly offset budget lines where cash would have used to make purchases will reduce the amount of cash needing to be raised. BC Games staff will discuss this and provide information and context. 2. The Chart of Accounts established by the BC Games Society will be used to ensure consistency from Games to Games. 3. Budgets and actual figures from past BC Games are provided in the guidelines for each Directorate, for comparative and planning purposes. Using this information as a starting point, each Director will draft their own budget based on research done on anticipated costs. Directors will work in consultation with BC Games staff, the Budget Control Chair, and the Director of Administration to develop and finalize their budget. While the expense areas are consistent for every set of BC Games, the amounts for some areas will vary with the number of participants and the parameters of each community. 4. The Director of Administration and the Budget Control Chair, along with the President and Vice President will review, and if necessary, revise all submitted budgets and ensure the total does not exceed the maximum budget allowance. 5. The Director of Administration and the President and Vice President will submit a budget to BC Games Society staff for review and final approval of the budget by the President and CEO is in place prior to the budget being presented for approval by the host society Board.

Based on need (expenses being incurred) and the incorporation of your society and establishment of a bank account, the BC Games Society will forward initial installments of the funding for the Games prior to the conclusion of the budget process.

BC Games Hosting Overview

2