Board Orientation Manual 2024

Medals The purpose of the Medals Chair area is to prepare all aspects of the medal presentation ceremonies. This will include recruiting, scheduling, and training Medal Coordinators (one for each sport), announcers, and marshallers for all medal presentation ceremonies (which are held at the sport venues at times set by the sport based on competition schedules). Volunteers recruited in this Chair area will form teams assigned to each sport and under the direction of the Medal Coordinators, to manage all medal presentations for that sport. This Chair area is responsible for selecting song(s) suitable for "March On” \“March Off" music as well as a version of O Canada that will be used at each medal presentation ceremony and prepares the music on media (i.e. flash disks) needed for the equipment at each venue. The Medals Chair schedules medal presenters based on guests’ requests, coordinates, assembles and/or secures all properties for the medal presentation ceremonies (i.e. flags (requested from the BC Games Society), flag poles, trays, medals and medal pins (designed and ordered by the BC Games Society; paid from the Protocol budget), PA systems (secured by the Technology Directorate), etc.), which will includes delivery of these items to the sport venues. In addition, the Medals Chair is responsible for the delivery of the coach medallions to each sport venue. Receptions This Receptions Chair is responsible for planning, managing, overseeing, and coordinating all details for the Community Awareness Event scheduled approximately six months prior to the Games, the Torchlighting Reception held approximately 100 days prior to the Games, the Provincial Government Reception held after the Opening Ceremony, and the Civic Luncheon on the Friday of the Games weekend. This involves securing venues, catering, decorations, set-up/take-down, entertainment, etc., as applicable, for each event. They will develop scripts for each event and work with BC Games staff on the details. Guest lists and numbers are provided from the Guest Registration Chair.

Roles of the Key Volunteers