Board Orientation Manual 2024

Board and Committees Normally, the Board meets three times per year, generally in the third week of the months of February, May and October from approximately 10:00am to 3:00pm. Typically, February and October meetings are video/conference calls and the May meeting is in person in Richmond. The Annual General Meeting (AGM) occurs during the May Board meeting with the AGM at 10:00am and the Board meeting following. Agendas for the Board meetings are developed by the President and CEO and the Board Chair. Minutes for the past Board meetings and AGMs are saved on the BC Games Cloud. All Board members serve on one or more Board committees. Board committees meet prior to each Board meeting and at other times during the year depending on the work of the committee. All committee meetings occur via video/conference calls. Terms of Reference for the committees can be found on the BC Games Cloud. Board members may also be asked to attend various organization functions such as the BC Winter or BC Summer Games; sport awards, events, and other related functions. At each Board meeting, Committee Chairs will report verbally on the work done by the committee since the last Board meeting. A summary of these reports are included in the Minutes of the meeting and the written report is included in the Board Meeting book that is created for each meeting. Term Each Board member is initially appointed for a one-year term, with reappointments for two or three year terms. Each Board member may serve a maximum total of six years. Compensation There is no compensation for this Board position. Governance Structure The BC Games Society has a staff of 11 (President and CEO; 7 Managers; 3 Coordinators). There is a 15-member Board of Directors with governance responsibility including fiduciary responsibility and the setting of policy for the society. The work of the Board is done through the following Board Committees: • Sport • Finance • Marketing and Communications