Board Orientation Manual 2024

BC Games Society Terms of Reference Marketing Committee

Approved by the Board : May 2025

Committee Name

Marketing Committee

(List details about role and purpose of each committee)

Purpose

(following is included in all committees TOR) • Ensure the vision, mission, and values of the organization are represented. • Act as advocates and ambassadors for the BC Games Society. • Ensure the Guiding Principles are reflected in the work of the committee. • The committee is made up of members of the Board of Directors of the BC Games Society. • The President and CEO and the Board Chair assign members of the Board of Directors to the committees. • The committee will consist of at least three (3) and up to a maximum of five (5) voting members of the Board of Directors, one of whom will serve as the Committee Chair. Additional non-voting members of the Board of Directors may be appointed to committees. • The Board Chair and the President and CEO are ex-officio non-voting members on all committees. • Staff serve as the secretariat to the committee (i.e.: administrative support; background and context regarding issues; preparing agendas, minutes, and committee reports, follow-up on committee members’ questions and concerns). • Staff are non-voting members of committees. • The Committee Chair is identified by the President and CEO and the Board Chair, from among the voting members of the committee. • The Committee Chair will be asked to serve in this capacity by the President and CEO. • Meetings are called by the Committee Chair. o Meetings will generally occur prior to every Board of Director’s meeting (i.e.: three times annually). o Additional meetings may be required to manage the issues and tasks of the committee. • Quorum is required to pass motions: • Committee members will keep confidential any matters discussed during the meeting. • If a committee member has a conflict, real or perceived, they must declare it prior to the discussion and voting at the committee meeting. • Each member of the committee, including the Committee Chair, will have one vote. The exceptions are: o ex-officio members of the committee are not entitled to vote o non-voting members of the Board of Directors are also not entitled to vote at the committee level  staff members are not entitled to vote o 4 or less-member committee – quorum is 2 o 5 or more-member committee – quorum is 3

Membership

BC Games Society Staff

Committee Chair

Meetings

Confidentiality and Conflict of Interest

Voting

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