Board Orientation Manual 2024

Government of British Columbia.

6.2.2 Challenge to Eligibility The determination of the eligibility of expenditures may require judgment by persons acting within their area of responsibility. Eligibility is certified by signature at the following levels in signifying approvals:  The President and CEO in approving purchase orders;  Employees who travel for the Society in signing their travel vouchers;  The Operations and Technology Manager in ordering minor supplies and in checking entitlements of travel claims and business expense claims;  “Signing” the coding stamp;  The President and CEO in approving travel, business expense claims, in contracting for professional services, and in signing cheques, requiring a review of the coding; and  The Board in approving staffing, major purchases, major contracts, and the President and CEO’s travel and business expense claims. In the case that eligibility of an expenditure is questioned, the Society’s President and CEO must be prepared to demonstrate, to the Board’s satisfaction, that the expenditure is indeed consistent with the objectives of the Society and, therefore, an allowable eligible cost. In turn, the President and CEO may challenge eligibility of any expenditure incurred by a host society. The onus will be on the President of the Host Society to demonstrate to the President and CEO’s satisfaction, that the expenditure in question is indeed consistent with the objectives of the Games (see definition of “Eligible Costs” in the AFA with the host society). 6.3 FUNDING SOURCES The main funding source of the Society is the Government of British Columbia, through the annual conditional grant. However, the Society’s constitution and GFA recognize the possibility of funds from other sources, which shall not affect the annual conditional grant. 6.3.1 Conditional Grant The Ministry’s conditional grant is meant to cover the following “Eligible” Costs:  The cost of operating the Society;  Conditional grants to the host societies;  External transportation for athletes, coaches, and officials to the Games community; and  Any other “Eligible” Costs, as defined in this financial administration manual or the Agreement for Financial Assistance with the Host Societies. 6.3.2 Sponsorship Agreements with sponsors and partners will be by written contract or letter agreements, in order that the duties and responsibilities of the parties are clearly set out and that the deliverables are defined. Contracts with new sponsors/partners being put in place are reviewed, before execution, by the

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