Board Orientation Manual 2024

If subsequent disposal occurs:  Disposal date;  Quantity;  Unit Price;  Total Sale Proceeds and Deposit Date;  Purchaser; and  Authority for Disposal.

If a loss occurs:  Date of loss;

 Quantity lost; and  Reason for loss

Each inventory sheet should show the quantity and value of the assets remaining, being the quantity and value of acquisitions, less the quantity and value of disposals and/or losses. Inventory of the Society’s office furniture and equipment will be maintained by the Operations Coordinator and the Operations and Technology Manager; the inventory of assets transferred from Games to Games will be maintained by the Manager responsible for the Logistics Directorate with host societies. The host society Properties Management Chair (Logistics) is appointed to be in charge of the inventory of capital assets. This person should officially receive all assets transferred from the previous Games and report actual quantities received to the Manager. 9.3.3 Losses Loss through various means, given the circumstances and the widely separated venues of the Games, is hard to control. It is important that accurate inventory listings of major items are maintained so that the size of the loss problem may be determined. From time to time, management must review the capital asset inventory to ensure that each asset held is indeed beneficial to the Games. Unneeded or surplus assets should be disposed of. 10. TRAVEL As a Crown Corporation, the Society is entitled to receive provincial government rates on accommodation, car rentals, and other travel requirements. Board Members, staff, and contractors generally pay their incurred expenditures and submit an expense form for subsequent reimbursement. Any intended out-of-province travel must be approved by the President and CEO before the travel takes place. Travel expenses of contractors will only be reimbursed if it is specifically allowed under the contract. When so allowed, reimbursement will not exceed Group II rates (See http://www.bcpublicserviceagency.gov.bc.ca/policy/down/Appendix_1_Travel_Allowances.pdf ). Refer to the Travel Reimbursement Policy for details about expenditures, reimbursements, rates, etc.

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