BC Games Society Bid Invitation Package

BC Games - Bid Invitation Package

Teachers’ Union The local teachers’ union is a key education partner and should be consulted during Phase One. Consultation should ensure awareness of the proposed use of schools and the effect of BC Winter Games closures on teachers, where applicable. Phase One calls for a letter of support from the teachers’ union and is recommended to reference: • endorsement of hosting the Games on the proposed Games dates and use of school facilities • awareness of opportunities for teachers to be community volunteers, should they wish • for the BC Winter Games only, acknowledgement of the Thursday and Friday school closures and their impact on teachers’ professional development requirements pending the method of school closures. CUPE CUPE associations are important education partners and should be consulted during Phase One to provide a letter of support. Consultation should ensure awareness of the proposed use of schools and establish a shared understanding of any workforce access requirements associated with the Games (e.g., additional custodian and bus driver shifts). Indigenous Communities Hosting a youth multi-sport Games offers a meaningful way to advance truth and reconciliation through sport, support Indigenous leadership, and integrate Indigenous cultures into Games events. As part of the Phase One bid submission, communities should provide a letter of support from the Indigenous Nation(s) on whose traditional territories the Games would take place. This request is intended to encourage meaningful consultation from the outset. The letter should demonstrate high-level support for the Games in principle and may identify opportunities for Indigenous integration into the Games (see appendix FAQ for past Games examples). If a letter of support is not obtainable, please reference this in the bid committee cover letter and continue with the bid declaration process. Mountain Resort (Winter only) For BC Winter Games bids only, Phase One should engage the mountain resort partner early in the planning process. The resort’s letter of support should confirm: • in principle, the availability to host on the proposed Games dates • the capacity to host age-appropriate Alpine and Freestyle competitions in accordance with minimum sport facility requirements (see appendix FAQ for more details) • in principle, favourable lift-ticket rates to help reduce host society operating costs o Past Games and industry practice have generally provided youth athlete lift tickets at discounts of 50% or more, with complimentary access for coaches and officials. Note: Access to Cross Country and Biathlon Nordic sport facilities are addressed during Phase Two. Regional District A Phase One letter of support from the respective regional district is only necessary if the regional district is contributing portions of the required cash operating grant and/or is the owner-operator of a major facility proposed for the bid composition.

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