BC Games Society Bid Invitation Package

BC Games - Bid Invitation Package

Transportation Phase Two of the bid requires a brief statement on the number of local buses available through commitment from the school district’s bus fleet. If the district does not own their own fleet, a separate letter of support from the private bus contractor meets this requirement. BC Winter Games will require approximately 40 to 50 buses and a BC Summer Games approximately 70 to 80 buses in total for Games-time transportation. Games-time transportation is required from Wednesday evening through to Sunday afternoon. The cost of accessing the buses, insurance, fuel, and drivers can be covered on a cost-recovery basis through the host society operating budget. BC Games Society will lead and execute the external transportation plan for participant arrival/departure into the community. Where available, the motorcoach buses from the external transportation plan may be available Phase Two of the bid submission requires an inventory of school facilities that could support the BC Games accommodation model. Communities should provide a table listing each proposed school, the number of usable dorm classrooms, and the number of available showers. Usable dorm classrooms are rooms in which desks and other furnishings can be moved to create sufficient clear floor space for foam sleeping mattresses issued from Games inventory and participant sleeping bags and pillows brought from home. Kindergarten rooms, before/after school care spaces, fixed science laboratories, exterior annex buildings, libraries, and other specialized rooms are generally not considered suitable. Shower access is a key planning feature for the BC Games accommodation model. For each school, the inventory should identify the total number of shower heads, by gender, and include the shower configuration descriptor, such as individual physical education showers, accessible showers, partitioned stalls, or group shower blocks. The school shower inventory will be reviewed alongside the municipal facility shower inventory. During the Games planning process, Games organizers will use established practices to assign each sport to an appropriate shower location. Specifically for a BC Summer Games, the school inventory should identify the schools that have air conditioning systems. The minimum accommodation capacity ranges are shown below. The number of schools may vary depending on the mix of secondary, middle, and elementary schools available. During the Games planning process, organizers may refine the school mix within these ranges to meet accommodation requirements while using the least number of schools for efficiency purposes. BC Winter Games BC Summer Games Usable dorm classrooms 100-110 170-185 Number of Schools 6-10 8-15 for Games-time transportation resources. Accommodations and School Inventory

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