BC Games Society Bid Invitation Package

BC Games - Bid Invitation Package

Sample School Inventory Table: Mock School Name

Usable Dorm Classrooms

Shower Head Count

Air Conditioned

Shower Descriptor

Mountain Secondary School

24

19

Yes

Two PE showers, ten male group shower block, eight female portioned stalls, one accessibility Two change rooms, each with six partitioned shower stalls Two individual showers in a shared physical education change area Two group shower blocks with nine shower heads each; plus two accessible individual showers Two change rooms, each with five individual shower stalls None – showers not in reasonable working condition

River Middle School

18

12

Yes

Lake Elementary School Forest Secondary School

12

2

No

28

20

Yes

Valley Middle School

16

10

Yes

Water Elementary School Sample Total

10

0

No

108 63 (Air conditioning only relevant for BC Summer Games bids) Emergency Services Support – Letters of Support

Early consultation with local emergency services including police/RCMP, the fire department, and emergency management is important when planning a Games. Phase Two requires letters of support from these services in each community included in the bid. During the Games, their general awareness of a large-scale event, guidance, and expertise support host society planning in the following areas: • Police/RCMP – providing additional security and traffic control for large events, such as the Opening Ceremony and participant special events • Fire department – advising on fire-safety requirements when schools are converted into accommodation sites • Emergency operations centre – a key contributor coordinating the response to a Games-time crisis in collaboration with the BC Games Crisis Communication Plan Each letter should confirm, at a high level, support for the community’s bid and name a contact for the host society. It should identify any potential in-kind services and the opportunity for their members to be community volunteers should they wish. Detailed planning with each emergency service organization will begin after the Games are awarded. Letters of Support – Community Letters The Phase Two submission should also include a range of community letters of support. These letters should demonstrate broad community support for hosting the Games, gauge the volunteer recruitment capacity and establish a foundation for future host society planning engagement. Community Organization Letters Include general letters of support from community-minded organizations such as: • service clubs • universities and colleges

• tourism organizations • chambers of commerce • regional sport centres • performing arts groups • other community-minded organizations

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