BC Games Society Bid Invitation Package

BC Games - Bid Invitation Package

Bid Invitation Package Table of Contents

Introduction .......................................................................................................................................................................................3 The Bid and Games Structure at a Glance...................................................................................................................................3 Commitment to Hosting ................................................................................................................................................................3 Phased Approach to Bidding ............................................................................................................................................................4 Selection Process and Criteria .........................................................................................................................................................4 Submission Information ....................................................................................................................................................................4 Bid Information Session................................................................................................................................................................5 Checklist and Summary of Bid Submission Expectations and Timelines .........................................................................................5 Summary of Minimum Overall Hosting Requirements ......................................................................................................................6 Community Benefits of Hosting ........................................................................................................................................................7 Joint Bids ..........................................................................................................................................................................................8 Phase One Expectations – Declaration to Bid..................................................................................................................................8 Bid Committee Cover Letter .........................................................................................................................................................8 Municipality ...................................................................................................................................................................................8 Schools Districts ...........................................................................................................................................................................9 Indigenous Communities ............................................................................................................................................................10 Mountain Resort (Winter only) ....................................................................................................................................................10 Regional District..........................................................................................................................................................................10 Phase Two Expectations – Application to Host ..............................................................................................................................11 Sport Facilities ............................................................................................................................................................................11 Opening Ceremony Venue .........................................................................................................................................................12 Main Food Venue .......................................................................................................................................................................12 Transportation.............................................................................................................................................................................13 Accommodations and School Inventory .....................................................................................................................................13 Emergency Services Support – Letters of Support.....................................................................................................................14 Letters of Support – Community Letters .....................................................................................................................................14 Games Planning Overview .............................................................................................................................................................16 BC Games Fact Sheet – Appendix 1..........................................................................................................................................18 Resolution Templates – Appendix 2 ...........................................................................................................................................19 School District Hosting Briefing Sheet – Appendix 3 ..................................................................................................................20 Sports in the Games – Appendix 4 .............................................................................................................................................21 Minimum Sport Facility Requirements – BC Winter Games - Appendix 5..................................................................................22 Minimum Sport Facility Requirements – BC Summer Games – Appendix 6..............................................................................24 Mock Winter Sport Facility Submission - Appendix 7 .................................................................................................................25 Mock Summer Sport Facility Submission - Appendix 8 ..............................................................................................................26 Past Hosts and Community Financial Legacy – Appendix 9 ......................................................................................................27 Sample Host Society Organization Chart – Appendix 10 ...........................................................................................................28 Economic Impact Summary – BC Winter Games - Appendix 11................................................................................................29 Economic Impact Summary – BC Summer Games - Appendix 12 ............................................................................................30 Frequently Asked Questions...........................................................................................................................................................31 Terms of Reference ........................................................................................................................................................................33

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