BC Games Society Bid Invitation Package

BC Games - Bid Invitation Package

Phased Approach to Bidding The BC Games Society uses a two-phase bid process. This phased approach makes bidding more streamlined while encouraging early collaboration. 1. Phase One: Declaration to Bid confirms the community’s intent to host and demonstrates support from the key local partners needed to deliver a BC Games. Shortlisted communities are invited to Phase Two. 2. Phase Two: Application to Host provides a more detailed technical assessment of hosting capacity, including sport facilities, utilizing schools for accommodation and competitions, including broader community support and volunteerism. Selection Process and Criteria The BC Games Society Bid Selection Committee will review eligible submissions through the two-phase bid process. Communities that demonstrate local partner commitment and meet all expectations of Phase One will be informed of advancement into Phase Two. At that time, the Society may facilitate a meeting with respective bid committees to review and clarify expectations of Phase Two submissions. The Selection Committee will consider each submission as a whole and may seek clarification by requesting additional information or may coordinate a community visit, if necessary, before making recommendations to the BC Games Society Board. Unsuccessful communities will be informed and given an opportunity for feedback if they wish. Phase One and Phase Two submissions will be evaluated based on the follow categories: a. Alignment with BC Games Society expectations – Demonstrates an understanding of the BC Games hosting model, meets the bid requirements, and shows a commitment to working within the Society’s policies, timelines, and planning framework. b. Community partnership and leadership commitment – Shows a clear desire to host, including strong municipal leadership and Phase One key local community partnership collaboration. c. Volunteerism, inclusion, and community support – Shows meaningful contributions and commitments from other local organizations from Phase Two letters of support, with clear volunteer capacity and community backing. Provides a roadmap and foundation for future host society planning and a successful Games. d. Facilities and operational capacity – Provide suitable sport venues, school accommodation, transportation, ceremony and food-service facilities, and other resources needed to deliver an effective Games. The Games are expected to be awarded in early January 2028 (subject to change). Submission Information The bid submission method is an electronic PDF file emailed to bid@bcgames.org by the respective phase due date and time.

The community’s bid committee cover letter should be addressed to the BC Games Society. Respective local community partner letters of support and resolutions should be addressed to the community’s bid committee (i.e. XYZ Community – BC Winter/Summer Games Bid Committee). More Information: This Bid Invitation document contains all content and bid expectations in one location. Information is also posted online here For questions or more information – email bid@bcgames.org

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