BC Games Society Bid Invitation Package

BC Games - Bid Invitation Package

Bid Information Session A virtual bid information session will be hosted by the BC Games Society on Wednesday, December 9, 2026 at 10:00 AM PCT. This is an opportunity for prospective communities to receive more information on bid expectations. It will include questions and answers in an open forum setting. To register and obtain the video link, email bid@bcgames.org with the name, role, and community of your bid committee attendees by Monday, December 7, 2026. Checklist and Summary of Bid Submission Expectations and Timelines Bid Phase Expectations Key Content Timelines Bid Information Session Virtual information session for all prospective communities Wednesday,

December 9, 2026 at 10:00 AM PCT

Phase One Submission – Declaration to Bid:

Intended year/set of Game(s), ability to host on dates, community statement/commitment/declaration to host, Indigenous community composition, unique aspects of bid, etc. Commitment of cash operating grant funding and facility contribution Commitment of school facilities, school closures (Winter only), support of teachers’ union/CUPE, access to busing Ability to host winter sports on dates and understanding of lift ticket costing Only if relevant facility owner/operator BC Games Society response back to bid committees List of potential sport facilities List of schools, usable classrooms, shower head count Opening Ceremony, accreditation, food venue(s) Letter of support from police/RCMP, fire and emergency operations centre Letters from sport clubs/LSOs, service groups, regional sport centres, university/college, tourism, or key community organizations Access to local busing Meaningful project consultation

□ Community cover letter

□ Municipal Resolution

Due by: Thursday, April 29, 2027 at 4:00 PM PCT

□ School District Resolution □ CUPE letter of support □ Teachers’ union letter of support □ Indigenous Community(s) letter of support □ Winter Resort letter of support (Winter only) □ Regional District or Third Party Operator letter of support Response back to communities – Advancement to Phase Two □ School inventory for use as accommodation □ Other Hosting Facilities □ Transportation information □ Emergency Services – Letter of Support □ Local Organization(s) letters of support Selection Committee and Approvals processes Minister announcement of winning host communities Phase Two Submission – Application to Host: □ Sport facility inventory

May 2027

Due by: Thursday, September 23, 2027 at 4:00 PM PCT

October – December 2027 January 2028

BC Games Society processes

Response back to all committees

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