Board Orientation Manual 2024

TABLE OF CONTENTS TABLE OF CONTENTS .........................................1 Introduction......................................................3 Welcome to the BC Games Society! ......................... 3 About This Handbook ............................................... 4 About the BC Games Society..............................4 Organization Chart.................................................... 5 Vision, Mission, Values ............................................. 6 Staff Member Definitions ..................................6 Employment at the BC Games Society................7 Diversity and Inclusion .............................................. 7 Recruitment and Selection........................................ 7 Criminal Record Checks ............................................ 7 Job Descriptions ........................................................ 8 Orientation................................................................ 8 Probationary Period.................................................. 8 Hours of Work and Overtime.................................... 8 Attendance and Absenteeism................................... 8 Working at Home...................................................... 9 Performance Planning and Review ........................... 9 Professional Development...................................... 10 Travel and Expenses........................................11 Compensation and Benefits.............................12 Compensation Philosophy ...................................... 12 Pay Bands................................................................ 12 Pay Periods ............................................................. 13 Benefits ................................................................... 13 Time Away from Work ....................................14 Statutory Holidays................................................... 14 Vacation .................................................................. 15 Holiday Closure ....................................................... 15 Sick Leave................................................................ 16 COVID-19 Sick Leave ............................................... 17 COVID-19-Related Leave......................................... 18 Long Term Disability (LTD) Leave ............................ 18 Jury Duty ................................................................. 18 Pregnancy and Parental Leave................................ 18 Bereavement Leave ................................................ 20 Voting Leave ........................................................... 20 Family Responsibility Leave .................................... 21 Other Leave of Absences ........................................ 21 Extended Unpaid Leave of Absences ...................... 21 Leave for Athletic Events ........................................ 21

Code of Conduct ............................................. 22 Bullying and Harassment ........................................ 22 Conflict of Interest .................................................. 22 Conflict Resolution.................................................. 23 Substance Use in the Workplace ............................ 23 Consumption at Events ........................................... 24 Smoking .................................................................. 24 IT Acceptable Use ................................................... 24 Use of Internet ........................................................ 25 Social Media Guidelines .......................................... 25 Personal Calls .......................................................... 25 Wireless Devices ..................................................... 25 Use of Facilities, Equipment and Property.............. 25 Dress Code .............................................................. 26 Disciplinary Procedures .......................................... 26 Whistleblower Policy .............................................. 27 Health and Safety ........................................... 27 WorkSafe BC ........................................................... 27 OHS Representative ................................................ 27 Injury on the Job ..................................................... 27 COVID-19 Safety Plan.............................................. 29 Vaccination Policy (October 2021).......................... 29 Workplace Accommodation ................................... 29 Working Alone ........................................................ 30 Inclement Weather ................................................. 31 Access to/Use and Storage of Information....... 31 Staff Member File ................................................... 31 Privacy..................................................................... 32 Proprietary Information, Confidentiality and Non Disclosure................................................................ 32 Ownership of Materials .......................................... 33 Use and Reproduction of Information .................... 33 Leaving the BC Games Society......................... 33 Abandonment of Position ....................................... 33 Temporary Layoffs .................................................. 33 Termination/Resignation/Retirement .................... 33 Exit Interviews......................................................... 34 Return of Property .................................................. 34 References .............................................................. 34 Conclusion...................................................... 35 Staff Member Handbook Receipt and Acknowledgement.......................................... 36

Updated June 2023

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