Board Orientation Manual 2024

Staff members acknowledge that any equipment, including hardware (computers, phones), software, or storage devices (USB’s, hard drives) used to perform their work is the property of the BC Games Society. Computers, software, and other information technology provided by the BC Games Society are to be used only for job-related or pre-approved activities during working hours. The use of equipment and supplies provided by the society is for the exclusive use of staff members and the priority of use is for the purpose of carrying out the society’s work. Use of equipment and supplies for personal use is secondary and only within the parameters outlined by the BC Games Society and only when personal equipment/supplies are not at hand or otherwise available (i.e. when travelling for work). Refer to the BC Games Society’s Equipment Use Policy for more details (Note this document is not yet finalized). Use of Internet Internet and email access are an integral part of our business and as such are provided to staff members. Staff members are responsible for using these systems appropriately. Internet use must be conducted in a responsible and professional manner. Inappropriate use of the internet via the BC Games Society’s facilities and/or equipment will not be tolerated and could be cause for discipline, up to and including termination. Social Media Guidelines Personal social media use should be kept to a minimum when at work unless it is part of a staff member’s job duties. The BC Games Society Social Media Acceptable Use policy provides direction for staff members who choose to identify their relationship with the BC Games Society on personal social media accounts; it does not apply to staff members representing the BC Games Society on social media as part of their official position description. For more details, refer to the full BC Games Society’s Social Media Guidelines . Personal Calls Staff members are expected to use good judgment and limit personal cell phone use during work hours. The BC Games Society understands that emergencies and exceptional situations can occur. Staff members are asked to inform the President and CEO if this is the case. Wireless Devices The BC Games Society has a zero-tolerance policy for texting or emailing while driving, and only hands-free talking while driving is permitted. Use of Facilities, Equipment and Property As appropriate, staff members will have access to BC Games Society facilities, property, and equipment necessary to fulfill their duties and shall receive training in operation of any equipment. Facilities, property, materials, and equipment may be used only when directly required for BC Games

Updated June 2023

Page 25