Board Orientation Manual 2024

MOTION: Griffin/Stewart That the financial report to December 31, 2024, which includes the Powering Potential Fund and Team BC reports, is approved as presented. CARRIED MOTION: Bruce/Williams That the Budget for 2025/26 be accepted as presented. CARRIED MOTION: Stroet/Manuel That the Finance Committee Report is approved as presented. CARRIED b) Marketing and Communications Committee Mindy reported on behalf of the Marketing and Communications Committee outlining that the website launch dates have been updated to spring for teambc.org and summer 2025 for bcgames.org to allow for appropriate testing and consultation with select partners. The Communications Team for Team BC is looking for ways to make Team BC stand out at the St. John’s 2025 Canada Summer Games. This includes collectible trading cards featuring our Olympic and Paralympic alumni and plans to implement a media day at the beginning of each week to help collect photos and videos of teams that can be shared on their social media accounts as well as Team BC’s. Staff have been working on revamping the PSO Marketing Toolkit, a suite of resources for PSOs and other partner organizations to leverage throughout each of the various planning phases leading up to (and during) the Games. It includes templated content for use across social media and web, including access to logos and photos, graphics, and sample copy in addition to other miscellaneous resources to facilitate the cross-promotion of the Games. MOTION: Stewart/Williams That the Marketing and Communications Committee Report is accepted as presented. CARRIED c) Sport Committee Sue reported on the Sport Committee meeting held on January 27, which had full attendance from the committee, staff, and supporting ex-officio members. She noted that it was an efficient meeting, with good discussions about the work ahead. Sue acknowledges the work of the staff to provide detailed information to the committee to assist in their discussions and decision-making. The main item of business for the Sport Committee was to review applications on sport pathway deviations that fall outside the 2026 Core Sport Policy, which led to the following decisions: • One sport (Archery) was approved to bring a lower level of coaches to the Games. • Six sports (Curling, Wheelchair Basketball, Rhythmic Gymnastics, Judo, Artistic Gymnastics, and Figure Skating) were approved to bring athletes to a second BC Games (or third for sports with athletes with a disability). This is the typical Core Sport Policy process for sports to apply and justify their pathway. The committee acknowledged that the anticipated work on the Size & Scope project and reductions to the BC Summer Games by 2028 will have an impact on this process in the future.

BC Games Society Board Meeting Minutes – February 12, 2025

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