Board Orientation Manual 2024

Staff presented anticipated planning and updates required to establish the 2028 Core Sport Policy, which needs to align with the outcomes and work of the Size & Scope project. It is expected that a draft of the 2028 Core Sport Policy will be presented at the fall Board Meeting, with release by early 2026. MOTION: Naka/Bruce That the Sport Committee Report be accepted as presented. CARRIED d) President and CEO Report Alison highlighted the messages in her pre-circulated report: • Niki and Alison met virtually with our new Minister, Spencer Chandra Herbert, in December. Alison also had the opportunity to speak with him at two recent events. She noted that Minister spoke highly of the BC Games and the importance of sport for young people. We look forward to future opportunities to meet with him and share more of the BC Games and Team BC stories with him. • Alison referenced the pre-circulated letter to the Minister from a school district. She noted that this is not the first time that challenges with school districts in Games communities have occurred and spoke to how important the partnership with the school district is. • Alison met with the Future of Sport in Canada Commission, which is gathering information about what is working and not working in provincial and federal sport sectors. This is focused on safe sport as well as the overall sport eco system. • Staff will have the opportunity for an informal ‘behind the scenes’ look at Vancouver Convention Centre for the Invictus Games as a form of transfer of knowledge. • Sadly, we will be saying goodbye to Wayne, Charlie, and Veronica in June of this year after completing their six-year terms as Board Members. If you are aware of anyone you think may be a good applicant, the application process to fill these positions closes March 9. • With a directive from government to be mindful of the procurement of US products, we will assess our internal purchasing practices as well as those of our host societies. There may be challenges with sport equipment needed for the Games that often does not have a non US alternative. We currently have RFPs out for the Busing Contractor; Medals Supplier, and the Auditor – none of which typically involve US companies. MOTION: Cheung/Manuel That the President and CEO report is accepted as presented. CARRIED 4. Games Updates Staff provided verbal updates to supplement pre-circulated reports for the following Games: a) Maple Ridge 2024 BC Summer Games Adam reported that Jake Rudolph, Director of Sport, was nominated as our recipient for the annual Sport BC Presidents’ Awards. Jake’s exemplary leadership, extensive volunteer contributions, and dedication to sport development make him a standout choice. As reported at the last Board Meeting, close to the Games, the host society was faced with some significant unexpected expenses in a few areas (i.e. bus costs and criminal record check costs) that would have not only used all of their funds but also would have required the city of Maple Ridge to provide additional funds. This would have resulted in no legacy from these Games. As is often seen, recruitment of cash and in-kind donations, and lower than expected expenses, result in a larger surplus than anticipated.

BC Games Society Board Meeting Minutes – February 12, 2025

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