Board Orientation Manual 2024

Authority

Operations and Technology Manager

President and CEO

Bookkeeper / Accountant

Financial Function

Board Chair

Board

Bookkeeping Prepare monthly bank reconciliation Prepare Month End Complete bookkeeping in accounting software Prepare monthly bank reconciliation Government Reporting Prepares and submits Appendix C, quarterly reports, forecasts, and other government reports

A

R

P

A

R

P

A

R

P

A

R

P

A

R

P

Note: The monetary limits set in the Signing Authorities Matrix have been calculated based upon the organization’s past gross operating budget. As the budget changes over time, adjustments to the monetary limits should be periodically considered.

% of Base

$

Financial Authority Limits a

Service contracts over $X in amount Service contracts up to $X in amount

2.00% 2.00% 2.00% 2.00% 0.08% 0.04% 0.10% 0.10% 0.80% 0.80% 0.08% 0.08% 0.08% 0.04%

56,500 56,500 56,500 56,500

Capital Assets and Equipment over $X review value

Purchases up to $X Purchases up to $X

2,250 1,250 3,000 3,000

Staff Claims (Prior approval over $X)

President and CEO Claims (Prior approval over $X) Cheque Signing – Up to $X (one signature) Cheque Signing – Up to $X (two signatures) Cheque Signing – Over $X (two signatures) Purchases over $X must use a formal purchase order Assets are capitalized if their value exceeds $X Pre-Approval of Business Expenses by Chair/Board member Pre-Approval of Business Expenses by President and CEO

22,500 22,500

2,250 2,250 2,250 1,250

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