Board Orientation Manual 2024

4.9 The positions of Treasurer and Secretary will be held by the President and Chief Executive Officer of the Society and shall be elected by the members at each Annual General Meeting. The Treasurer and Secretary positions do not count toward the maximum number of Directors noted in 4.2. 4.10 The Secretary and Treasurer shall ensure the following are done: a) keep financial records including books of accounts as necessary to comply with the Act; b) render financial statements to the Directors and others when required.

a) conduct the correspondence of the Society; b) issue notices of meetings of the Society;

c) keep minutes of all meetings of the Society and Directors; d) have custody of all records and documents of the Society; e) maintain the Register of Members; and f) report on these duties at meetings of the members or Directors, as needed.

4.11 In the absence of the President and Chief Executive Officer from a meeting, the members or Directors shall appoint another person or two persons to act as Secretary and Treasurer for that meeting and report on the duties of these positions as noted in 4.10. 4.12 The Directors will complete a criminal records review, at a time and via a method or process determined by the Directors. 4.13 No rule made by the Society in a General Meeting invalidates a prior act of the Directors that would have been valid if that rule had not been made. 4.14 The Directors will exercise all powers and perform all functions required by the Society but subject to the provisions of: a) all laws affecting the Society; b) these Bylaws; and c) rules not inconsistent with these Bylaws which are made from time to time by the Society in a General Meeting. 4.15 A Director’s term of office expires on May 31 of the year that marks the end of their term appointment. 4.16 Directors may serve on the Board for a maximum of six (6) consecutive years. 4.17 If a Director resigns or otherwise ceases to hold office before the end their term, the position shall remain vacant until the next annual recruitment process. 4.18 No act or proceeding of the Directors is invalid only by reason of there being less than the prescribed number of Directors in office. Part 5 - Directors’ and Committee Meetings 5.1 The Directors may meet together at such places as they think fit for the dispatch of business, adjourn, and otherwise regulate the meetings and proceedings as they see fit. 5.2 Any two (2) voting members of Board of Directors may request that a meeting of the Directors be convened by contacting the Chair of the Board of Directors. 5.3 The Chair of the Board, or the Secretary on the request of the Chair, shall convene meetings of the Directors. 5.4 Directors’ and committee meetings may be conducted via electronic or other means as long as committee members are able to participate in the meeting.

BC Games Society Bylaws Updated: February 2023

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