Board Orientation Manual 2024

7.3 The Directors may delegate the exercise or performance of any, but not all, of their powers or duties to the President and Chief Executive Officer as they think fit. 7.4 The President and Chief Executive Officer and staff and contractors of the Society shall conform to guidelines, policies, and rules set out by the Directors. 7.5 The President and Chief Executive Officer shall sit as an ex-officio non-voting member of the Board. The President Chief Executive Officer does not count toward the maximum number of Directors noted in 4.2. 7.6 The President and Chief Executive Officer shall be appointed as Secretary and Treasurer of the Society as outlined in 4.9. 7.7 The President and Chief Executive Officer together with the outgoing Chair of the Board identifies the next Chair of the Board from amongst the current Directors or those being appointed/reappointed and informs the Minister. 7.8 The President and Chief Executive Officer ensures an independent auditor is appointed via a proposal submission process and that an independent audit committee is in place. Part 8 - Borrowing 8.1 In order to carry out the purposes of the Society, the members or Directors may, on behalf of and in the name of the Society, secure credit as outlined in the Financial Administration Manual that is reviewed by the Directors from time to time. 8.2 No debenture other than that noted in 8.1 shall be issued without the sanction of a special resolution of the members that specifies the amount and the duration of the debt to be incurred. Part 9 - Auditor 9.1 The financial records of the Society shall be audited at least once in every fiscal year, commencing on April 1 and ending on March 31. 9.2 An audited financial statement for each fiscal year shall be submitted to the Ministry after review by the Directors at a General Meeting. 9.3 At each Annual General Meeting, the Society shall appoint an auditor to hold office until the auditor is re-elected or a successor is elected at the next Annual General Meeting. 9.4 The Directors shall fill all vacancies occurring in the office of auditor. 9.5 An auditor may be removed by Ordinary Resolution of the members. An auditor shall be informed forthwith in writing of appointment or removal. 9.6 No Director and no employee of the Society shall be auditor. Part 10 - Notices to Members 10.1 A notice may be given to a member either in person, by electronic means, or via Canada Post or other delivery process at the member’s registered mailing or email address. 10.2 A notice sent by mail or electronic means shall be deemed to have been given on the second day after the notice is posted and in proving that notice has been given it is sufficient to prove that the notice was properly addressed to the email address on record or to the mailing address. 10.3 Notice of a General Meeting shall be given to every member of the Society on the date notice is given and to the auditor if the position of auditor is not vacant. No other person is entitled to receive a notice of a General Meeting.

BC Games Society Bylaws Updated: February 2023

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