Board Orientation Manual 2024

3.10 If at any time during a General Meeting there ceases to be a quorum present, business then in progress shall be suspended until there is a quorum present or until the meeting is adjourned or terminated. 3.11 If within 30 minutes from the time appointed for a General Meeting, a quorum is not present, the meeting if convened on the requisition of members shall be terminated but in any other case it shall stand adjourned to such date as the Directors may decide. 3.12 A General Meeting may be adjourned from time to time and from place to place but no business shall be transacted at an adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. 3.13 Any two (2) voting members of the Society, including the Chair of the Board, who are in good standing, may bring notice of a members' proposal for a General Meeting. 3.14 Every voting member in good standing, including the chair of the meeting, present at a General Meeting may move or propose a resolution. Each voting member is entitled to one (1) vote. 3.15 In case of an equality of votes, the chair of the meeting shall not have the casting or second vote in addition to the vote to which they may be entitled as a member and the proposed resolution shall not pass. 3.16 Voting is by a show of hands, an oral vote, or another method that adequately discloses the intention of the voting members. Voting by proxy is not permitted. In the case of sensitive decisions, the Board may decide to have voting done by secret ballot via a means or process that allows all members present to vote. Part 4 - Directors and Officers 4.1 The members of the Society are the Directors of the Society, as appointed by the Minister Responsible for Sport. The length of term will be noted in the appointment. 4.2 The number of Directors shall not be lower than five (5) and shall not exceed 15, or such greater number as may be determined from time to time at a General Meeting. 4.3 One (1) Director is the Chair of the Board, selected from amongst the Directors as recommended by the President and Chief Executive Officer. 4.4 One (1) Director is an ex-officio member who is a representative of the Ministry Responsible for Sport who shall be a non-voting member of the Society, the Board, and any committees they participate in, and shall excuse themselves from all in-camera discussions. 4.5 The Chair of the Board shall preside at all meetings of the Society and of the Directors. The Chair shall supervise the other Directors in the execution of their duties. The Chair shall be an ex-officio and non-voting member of every committee of the Society. 4.6 The Directors may fix the quorum for General Meetings and Extraordinary General Meetings, as they see fit by resolution of the Directors for a specified time period. If not otherwise fixed by the Directors, then the quorum for General Meetings, Extraordinary General Meetings, and Directors’ Meetings shall be 50% of the voting members. 4.7 The Directors may fix the quorum for Directors’ Meetings as they see fit by resolution of the Directors for a specified time period. If not otherwise fixed by the Directors, then the quorum for Directors’ Meetings shall be 50% of the filled voting Director positions. 4.8 The Directors shall fix the quorum for committee meetings as they see fit by resolution of the Directors. Quorum for committee meetings shall be noted in the respective Terms of Reference. If not otherwise fixed by the Directors, then the quorum for committee meetings shall be 50% of the voting members of the committee.

BC Games Society Bylaws Updated: February 2023

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