Board Orientation Manual 2025

Information on BC Games Cloud (bcgamescloud.ca – login required)

Information on BC Games Website (bcgames.org – login not required) Refer to specified MENU/TAB on the website

Folder

Files

Contacts

ABOUT •

Board contacts including Committee membership

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Board and Staff bios

Staff contacts including areas of responsibility

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Expense Form

Board Expense form and completion instructions Host Society Overview

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Host Societies

GAMES •

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There is a separate section for BC Winter Games and BC Summer Games. The information on these pages changes as the Games get closer • In the Games menu there is also information about awards recipients, Games stats, past and future Games, etc. ABOUT • There is a policy page in this section of the website with links to some key policy documents This section of the website is dedicated to providing resources, policies, and information that inspire everyone to play a positive role in shaping the culture of the BC Games. • It speaks to the vision the society has about what the Games should to be like/feel like, etc… - creating a “culture” that can be held up as a goal and be measured against. It includes information and resources to help ensure that the expectations are met – i.e. policies, codes of conduct, where to get help, etc. NEWS/LATEST • News feeds for the society in general and each Games GAMES/ALUMNI • Information and stories about alumni ABOUT/ABOUT THE GAMES/LEGACY • Information about the Powering Potential Fund ABOUT/OUR PARTNERS • Information and links to our Provincial Partners TEAMBC.ORG • Information about the Team BC program and Games preparations ABOUT/CULTURE OF THE GAMES • ABOUT • The Board Governance section includes a variety of policies and information related to Board operations

Host Society Organizational Chart Past and Future Games Host Societies

Games Schedule

Role of the Key Volunteers

Sample Agreement for Financial Assistance with the Host Society BC Games Society Document Structure

Policies and Resource Documents

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Guiding Principles

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Current policies/key documents o

Core Sport Policy (current, which is for the 2026 Games) Board Confidentiality and Standards of Business Conduct

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Staff Handbook

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Financial Administration Manual Travel Reimbursement Policy

Signature Use Policy

Use and Management of the Powering Potential Fund Policy

Appeals Procedures Whistleblower Policy

Criminal Records Check and Vulnerable Sector Policy Current Terms of Reference for each Committee New Terms of Reference Template which will be used to update the committee TORs in 2025

Terms of Reference

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