Board Orientation Manual 2024

There was a delay in finalizing the books for the Games as costs associated with the transport of the inventory to Trail-Rossland. The audit is set to begin in February and should be completed within a few months. Based on preliminary financial statements it is estimated that the host society legacy will be approximately $94,000 (which is comprised of 50% of the budget savings + $32,000 in commissions from merchandise sales, and $18,000 from interest earned). The Games inventory was transported to Trail but the Games Ceremonial Cauldron didn’t fit in the trailers. The City of Maple Ridge is going to store this until the summer at which time staff will transport it to Trail. b) St John’s 2025 Canada Summer Games Jarret noted that the Games are just six months away. At this time our PSO partners are busy with technical planning as they establish their teams and training and competition calendars. We have been providing support for many PSOs around the logistics of their plans and ensuring their processes follow the guidelines and requirements of the Games. The most common requests for support include athlete selection and eligibility, coach selection and certification, and supporting PSO plans for pre-Games training camps, staging, and national competitions (logistics, travel challenges and scenarios, etc.). One of the many benefits for the individuals who volunteer to serve as Team BC Mission Staff is the pre-Games training and professional development opportunities provided. The plan includes several self-paced and virtual courses prior to the Games that will provide valuable tools and knowledge to enhance their Games experience and their ability to perform their duties. The learnings from these courses will also be relevant and useful in their personal and professional lives. Over the coming months, a few key initiatives that are part of Team BC’s Games Prep Program will be delivered in partnership with CSI Pacific. Canada Games long-listed coaches have the opportunity to attend the Performance Planning modules being offered at the International Coaching School (ICS) at an 80% discount. In addition, four Games Prep webinars are being offered to all long-listed athletes and coaches. We are in the final stages of selecting all the pieces that will be included in the ceremonial uniform kit, which can be a challenge due to limited inventory from suppliers and requirements to match the colour scheme guidelines of the Canada Games Council. We are now looking to find an Indigenous artist to come up with a unique design. It is our hope to use the design on key clothing pieces as well as our trading pin set. The last step in this process will be to establish our merchandising program. We are currently seeking a company to be the pin supplier for the package of pins that Team BC participants will receive at the Games. Trading pins is a famous and exciting part of being a Canada Games participant. Athletes and coaches will receive a set for each of them to keep, as well as a few extras they can trade with others. The RFP is currently posted, and we are hoping to have a company in place by the end of February.. The second planning conference is being held in St. John’s May 13-16. This is a major milestone event for the host society and the Canada Games Council as they are expected to have all venues and all functional areas Games-time ready. Following this, we will be hosting the Team BC Coaches Meeting in June where everything learned will be presented to coaches and support staff of all participating PSOs.

BC Games Society Board Meeting Minutes – February 12, 2025

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