Board Orientation Manual 2024

c) Trail-Rossland 2026 BC Winter Games Juli reported that the Games are involving the broader community with venues in Castlegar, Fruitvale, and Red Mountain in addition to the Cities of Trail and Rossland. Board recruitment is now complete and includes a diverse group with a wide variety of talents and skill sets. Chair recruitment is currently underway with many positions filled. Directorate Orientations have begun and will continue into March. The orientations are an opportunity for each Director to meet with their respective Chairs, present an overview of the Games, review their roles, and provide access to the Guidelines and resources, including the BC Games Cloud. Staff attend the sessions to provide support to the Directors. The warehouse (the loading bay of a closed store at the mall) was secured in the early fall to receive the Games inventory. They utilized help from local clubs/teams to assist with unloading the trucks and to shift the inventory within the warehouse. The task for the Director of Logistics over the coming months is to count and sort the inventory. An announcement of the Board was released in late January. A one-year-to-go announcement is being planned for later in February. The Marketing Directorate will develop a plan for stories and releases on a regular basis to increase awareness in the local communities. Provincial Advisors have begun the initial process of identifying their Sport Chairs, which is the local sport-specific key volunteer. While some sports have established clubs, this community has a few gaps in this regard. James Brotherhood is serving the Director of Sport for the Games and is also the General Manager of the PacificSport Columbia Basin Regional Sport Centre. Having the regional sport centre involved brings opportunities such as expanding networks, recruiting new volunteers, and leveraging sport development concepts to the Games planning. The regional centre is currently helping cultivate new sport development concepts in Freestyle and Speed Skating. Planning is underway for the Host Community Sport Meeting and Key Volunteer Rally, which will be held in May. The Host Community Sport Meeting will host the Provincial Advisors from each sport and will include information sessions as well as venue tours. This meeting is a critical element of the planning to ensure the sport competitions within the Games are high quality and successful. The Key Volunteer Rally will celebrate the commitment of the Board and Chairs (approximately 80 volunteers) who do 90% of the work to plan and stage the Games. This will create excitement for the Games within the community. d) Kelowna 2026 BC Summer Games Kyler reported that the first Nominations Committee meeting was held in early February. The committee will first identify a President and Vice President and then work with them to fill the 14 Directorate positions. The timeline for the Board to be in place is the end of April. The Board Orientation meeting will be led by staff in May. e) Kamloops 2028 BC Winter Games and Penticton 2028 BC Summer Games Alison noted that some initial discussions have taken place with the respective cities regarding funding agreements for holding funds in trust for the host society. It was also noted that the Penticton track requires significant repairs and upgrades; the city is looking to see if this is possible. MOTION: Bruce/Griffin That the Games Updates are accepted as presented. CARRIED

BC Games Society Board Meeting Minutes – February 12, 2025

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