Board Orientation Manual 2024

The Operations Manager has been hired and has begun getting familiar with his role. He has just finished a contract with the City of Maple Ridge and is familiar with the community and its recreational landscape. In early January the Marketing Directorate revealed the Local Style Guide for their Games. The tagline for the Games is Celebrating Competition and Community . Most of the Maple Ridge Board is planning to travel to Quesnel for the BC Winter Games. This is an incredible opportunity for the Directors to shadow their counterparts and absorb as much information about their roles as possible. Seeing operations underway will prove to be quite beneficial to their planning for the Games. The decision has been made to host the Opening Ceremony at the Albion Community Sports Complex. This outdoor site will provide the best possible access for buses and spectators while providing enough space to seat all of the participants. e) Team BC Staff reported on the planning to date for the 2025 Canada Summer Games. Training plans and updating training resources for the Mission Staff team are being developed and will be in place later this spring. Based on feedback received from Mission Staff from the past two Canada Games, the decision has been made to move the tasks and timelines from an online task management system to a more traditional model of sharing these resources. Each Mission Staff will receive both a hard copy and PDF version of all the tasks and timelines for their respective role on the team. We also developed an electronic task tracking tool that will be used for the team to track tasks that come up and be able to provide progress updates. Dates and venues have been confirmed for two Mission Staff training camps. The recruitment process for the Chef de Mission and Assistant Chef de Mission was initiated earlier this month, with the goal of having both positions filled before the end of March. Once selected, these two individuals will help with the recruitment and selection of the Mission Staff beginning in April. The recruitment process for the Mental Performance Consultants will open this month with the hope to have successful applicants named quickly as our PSOs will want to start working with them. f) Trail-Rossland 2026 BC Winter Summer Games Staff reported that the Nominations Committee is in place with the Rossland and Trail Mayors leading the selection process. The committee will recruit the President and Vice President over the next 6 months. g) Kelowna 2026 BC Summer Games City staff are keen, but it is early for them to get planning underway. The Nominations Committee process will begin for them this fall. MOTION: Stroet/Rai That the Games Updates are accepted as presented. CARRIED

BC Games Society Board Meeting Minutes – February 14, 2024

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